Help us bring calm, order, and ease to every project, one detail at a time.
Are you someone who naturally keeps things organized, stocked, prepped, and ready to go?
Do you enjoy supporting a team, working behind the scenes, and knowing your role makes everything easier for everyone else?
Do you notice what’s missing before anyone asks?
Do you enjoy systems, checklists, and consistency?
Do you take pride in doing things the right way, not the rushed way?
Are you happy working independently but also love being part of a team?
Are you always thinking, “How can I make this easier or better?”
Then we definitely want to meet you!
Why Join Smartly Organized?
We’re a collaborative, fast-growing team that works closely together to support our clients and each other.
As a Team Support Specialist, your role is to support the team and projects in a hands-on, practical way, making sure everything is prepared, organized, and running smoothly behind the scenes.
This is not a desk-only role and not a leadership role, it’s a doer role for someone who enjoys being in motion, staying organized, and contributing in a meaningful way every day.
You’ll work closely with our Operations Manager and team to help keep everything aligned, stocked, and ready.
We offer:
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- Competitive hourly pay with growth potential!
- A supportive, team-first environment
- Variety in your day (no two days look exactly the same)
- The opportunity to grow with a company that’s expanding
- A role where your attention to detail truly matters
What You’ll Do (AKA How You’ll Support the Team)
- Keep Inventory Organized & Updated: Maintain product inventory, track usage, and ensure everything is ready for upcoming projects.
- Source & Deliver Supplies: Purchase, organize, and transport materials to and from job sites.
- Support On-Site Projects: Assist as an on-site organizer when needed and help with project setup and breakdown.
- Manage Donations & Consignment: Coordinate pickups, drop-offs, tracking, and documentation for client items.
- Coordinate Online Consignment Sales: Track items and payments through platforms like Kaiyo, The RealReal, auctions, and more.
- Handle Expense Tracking: Collect, organize, and document receipts and project-related expenses.
- Prepare Labels & Materials: Ensure everything is prepped and ready for installations.
- Support On-Site Marketing Efforts: Make sure leave-behind materials are available and used properly.
- Keep Storage & Supplies in Order: Maintain a clean, organized storage space and keep supplies stocked.
- Run Errands & Assist Where Needed: Help with day-to-day tasks that support the team and client experience.
You’ll Be a Great Fit If You…
- Are detail-oriented and naturally organized
- Take direction well but don’t need to be micromanaged
- Enjoy both independent work and being part of a team
- Are proactive and willing to ask questions
- Thrive on consistency, systems, and structure
- Like checking things off a list and keeping things in order
- Are dependable, flexible, and solution-oriented
- Want to grow with a company long-term
Requirements: What You’ll Need
- Ability to balance on-site organizing work with support tasks
- Live near Chatham, NJ and be comfortable traveling locally
- Tech-savvy (Google, spreadsheets, apps, etc.)
- Strong communication skills and attention to detail
- Good physical stamina (lifting, stairs, active work environment)
- Reliable transportation (SUV preferred), phone, and computer
- Availability during weekdays and an occasional Saturday
- Ability to attend monthly team meetings
Bonus Points If You…
- Have experience in organizing, logistics, inventory, or operations support
- Enjoy running errands and handling hands-on tasks
- Like working in a fast-paced, ever-changing environment
- Take pride in being the person who keeps everything running smoothly
Hours & Compensation
- Hourly position with performance-based growth opportunities
- Hours vary based on project needs (with focus around project timing)
- Flexible structure with a mix of on-site and independent work time
Sound like your kind of role?
If you love being the person who keeps things organized, prepared, and running smoothly, and you enjoy supporting a team in a hands-on way, we’d love to hear from you.
TO APPLY:
Please use the button below to fill out our questionnaire and submit your resume.
Proudly Serving:
Northern and Central New Jersey, Westchester County and New York City, and parts of Connecticut and eastern Pennsylvania.
Note: We are not a moving company. We work with licensed and insured moving companies and oversee all packing, moving, and furniture placement.
Smartly Organized, LLC ~ Copyright 2026